This time, it's an audit.
The last time Warren County Visitors Bureau gave financial documents to the Warren County Commissioners, it was a review - not an audit - of their operation during the 2011-2012 fiscal year.
John McGraw, representing the Visitors Bureau, presented the 2012-2013 document to the commissioners at their regular meeting Wednesday morning.
The two documents share much information. They contain many of the same categories, definitions, and explanations, and the same line items under assets and liabilities, receivables, properties, obligations, and restricted assets.
In both a review and an audit, the organization being audited provides the initial financial information. A review "includes primarily applying analytical procedures to management's financial data and making inquiries of the organization's management," according to Haines and Company, the CPA firm that performed both the review and the audit.
The auditor analyzes those numbers for consistency and makes sure there are no "material modifications" that should be made to the financial statements, Ray Haines of Haines and Company said. Haines did not comment on information specific to the visitors bureau.
In an audit, "We go to the bank to confirm balances, we go to receivables, conceivably creditors," he said. "The significant numbers on the financial statements are confirmed and tested."
"Our responsibility is to express an opinion on these financial statements based on our audit," the auditors wrote. "In our opinion, the financial statements referred to above present fairly, in all material respects, the financial positions of Warren County Visitors Bureau."
Another difference was the evaluation of internal controls conducted in the audit, Haines said. While the company looked at the organization's internal financial controls, it did not do so for the purpose of expressing an opinion on those controls.
There are no findings, nor a statement saying there were no findings, included in the information presented Wednesday.
According to Haines, the auditing of the financial statements is complete, but there is more information to come. "There are other required communications that have to be released," Haines said. "They haven't been released yet."
Haines said "we detected a certain urgency" that led the firm to present the initial information as soon as it was available. That document was dated Dec. 28.
The commissioners accepted the document and forwarded it to county Fiscal Director Toby Rohlin, who was not in the office Wednesday.
The commissioners said they could not immediately comment on the information.
"We don't have a comment at this time," Commissioner John Eggleston said. "We will review the information provided. If we have questions we will ask for clarification. This is an ongoing process and we are not able at this time to provide definitive answers to your list of questions."
In September, the commissioners passed a motion to change the county's designated tourism promotion agency (TPA) from the visitors bureau to the Warren County Chamber of Business and Industry. The commissioners' action was not sufficient to make the change. Approval by municipalities representing a majority of the county's residents was also required. The municipalities did not approve the commissioners' resolution.
So, the visitors bureau remains the TPA. The TPA receives the hotel room tax dollars collected in the county.
"We just sent out a November check to the visitors bureau," Eggleston said. He said the December funds would be forwarded when received.
Coralee Wenzel, the new president of the visitors bureau, said she does not expect the presentation of the audit to satisfy the commissioners' concerns. "I doubt the commissioners feel the TPA situation is resolved," she said. "I feel it is likely to be ongoing, perhaps throughout this coming year. I believe there must be some common ground between us and the WCVB will work toward finding it."